Modern People Solutions (MPS) is a Fractional HR and Recruitment Advisory firm supporting not-for-profits, professional practices, equipment dealerships and small-to-mid sized businesses across Canada.
We function as an outsourced HR and recruitment department — helping organizations reduce stress, build high-performing teams, and implement people strategies that drive revenue and impact.
We are proud to support Food Safety Solutions Inc. (FSS) in their search for a Virtual Assistant. FSS is a Calgary-based consulting, auditing, and training firm with over 100 combined years of experience in the food industry, helping food processing, food service, packaging, retail, and distribution companies across Canada build and maintain strong food safety systems.
FSS is growing and is looking for an organized, tech-savvy Virtual Assistant to keep systems, numbers, marketing, and client-facing details running smoothly behind the scenes. As a key member of a small, collaborative team, you’ll have the opportunity to take ownership of meaningful work, contribute ideas, and play an important role in supporting the company’s continued growth. If you enjoy variety, solving problems, and making a visible impact, this is an opportunity to grow alongside a business that’s making a difference across Canada’s food industry.
Please note: this role requires a minimum commitment of 20–25 hours per week, on MST time, with the ability to scale up to 40 hours per week if needed. Advance notice would always be given before any increase, and while there’s no guarantee, it’s quite possible this could happen in the near future as the business continues to grow. The successful applicant will be hired as a contractor and will need their own laptop.
What Does the Opportunity Look Like?
You’ll work directly with the FSS team across four core areas:
Bookkeeping & Operations
- Prepare spreadsheets, track expenses, and assist with bookkeeping and invoice processing
- Maintain filing systems, databases, and confidential records
- Build and update boards/automations
Marketing & Business Development
- Update the company website with new courses, events, and content
- Research and track leads, industry contacts, and market data
- Compile content for the monthly newsletter and social media
- Engage with content on LinkedIn, Instagram, and Facebook
- Create marketing materials (flyers, one-pagers, course promotions) as needed
Training Program Support
- Assist with creating content for virtual certified courses, attendance, attendee inquiries, completion certificates
- Set up secure Zoom rooms with correct settings and time zones
- Help build training modules and course content
- Keep the training calendar and course listings current
General Administrative Support
- Manage email inboxes — respond to routine inquiries, flag priorities
- Draft meeting agendas, compile AI-generated minutes, delegate follow-ups
- Set up templates for other meetings
- Schedule events and book reservations
- Communicate with clients on project status and feedback
What’s In It For You?
- Fully remote position — work from anywhere
- Steady, ongoing part-time hours with real growth potential as FSS scales
- Exposure to a specialized, respected niche — food safety consulting, auditing, and certified training across the Canadian food industry
- Direct mentorship from the FSS team
- A potentially long-term working relationship for the right fit
- Be more than a Virtual Assistant—be a trusted member of a growing team where your organization and initiative help drive the company’s success.
What Are We Looking For?
- Experience as an admin assistant, office manager, VA, bookkeeper, or in marketing support
- Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong English communication skills, professional demeanor
- Comfortable managing deadlines, files, and scheduling independently
- Experience with Monday.com (or similar PM tools), WordPress/WooCommerce, and Zoom
- Own laptop and reliable high-speed internet required
- Availability to overlap with Mountain Standard Time (MST) business hours